The President shall preside at all meetings of the
Club. He/she shall appoint the chairmen of all committees except the Executive
Committee and shall be an ex-officio member of all such committees. He/she shall
sign such papers as may be required by the office. He/she may require such
reports from the Secretary or Treasurer and all or part of standing committees
and shall perform other duties incident to the office.
The Vice President shall perform the duties of the
President in case of absence, the resignation or inability of the President to
act, and such other duties as may be assigned to him/her from time to time by
the President, and shall also serve as Program Chairman for the
Club.
The Publicity Chairman shall
coordinate all publicity concerning the affairs of the
Club.
The Secretary shall record and maintain an archive of
the minutes of all regular club meetings and meetings of the Executive
Committee. He/she shall maintain a
list of all club property.
The Treasurer shall submit
an annual budget to the Executive Committee for approval, shall keep records of
all money received and paid out by the Club, and shall issue a financial report
to the Executive Committee and Club members as necessary. He/she shall maintain
and update the membership lists.
He/she shall authorize procurement of materials and services as may be
needed by the Club, provided the expenditures fall within the approved budget
and will not result in a deficit.
The
Newsletter Editor shall produce a newsletter each month. The newsletter shall be timed to arrive
before each meeting and shall include a report of events at the prior meeting
and a preview of the upcoming meeting.
The Editor shall have the flexibility to include such other items as
he/she feels appropriate in the newsletter.
There shall be an Executive
Committee consisting of the elected officers and the immediate past President
and Vice President. In the event of
a vacancy, the President shall nominate a member to serve. The new member shall be enacted by a
majority vote of the elected Club officers. The Executive Committee shall be the
planning and policy making body of the Club.
There shall be a nominating
committee, which is appointed by the President. This committee shall provide at
least one nominee for each office listed in ARTICLE 3 of the Constitution, which
are filled by election. The nominating committee shall give a list of nominees
to the President before the regular October meeting. It shall also be the duty
of this committee to obtain the consent of the proposed nominees before entering
their names on the ballot.
The President shall appoint all committees not
otherwise provided for in these By-Laws from time to time.
The Club shall hold its regular meetings monthly at
such times and places as may suit its convenience.
The Club shall have special meetings upon the request
of a majority of the Executive Committee or upon the request of thirty percent
of regular Club members (but not less than 10 members). The notice for special
meetings shall recite the exact nature of the business and only that business
shall be transacted.
The Executive Committee shall meet upon due notice at
such times and places as may suit its convenience upon call of the Chairman or
upon request of a majority of its members. The order of business shall be such
as the committee provides from time to time. A quorum for an Executive
Committee meeting shall consist of five members of the committee. In the absence of a quorum, the meeting
shall adjourn to a later date.
The suggested order of business for regular Club
meetings shall be as follows:
1.
Reports of
committees
2.
Old business
3.
New
business
4.
Show and
Tell
5.
Break
6.
Program
7.
Adjournment
The order of business shall be modified, as required
by varying situations, at the discretion of the President or other presiding
officer.
Whenever a vacancy occurs among the officers, the
vacancy shall be filled by the Executive Committee. The President shall nominate
a member to serve. The new member
shall be enacted by a majority vote of the Executive Committee. The members so designated shall hold
office until the next regular election.
In the event of a vacancy on
the Executive Committee, the President shall nominate a member to serve. The new member shall be enacted by a
majority vote of the elected Club officers.
Absence from three
consecutive meetings, stated or called, of the Executive Committee without
satisfactory excuse shall be deemed sufficient cause for declaring a
vacancy.
The President, Vice President, Secretary, Treasurer,
Publicity Chairman, and Newsletter Editor shall be elected for a term of one
year beginning January 1. The President and Vice President, at the end of their
terms of office, shall remain on the Executive Committee for one additional
year.
In the case of absence, death or inability of the
President to perform the duties of the office, the position shall be filled by
the Vice President. In the case of
absence, death or inability of the President and Vice President to assume the
office of President, the office of President and Vice President shall be filled
by a special election. The date of this election shall be specified by the
Executive Committee.
The Nominating Committee, as provided for under
Article 2, Section 2 of the By-Laws shall furnish the list of nominees to the
President before the regular October meeting. Any member may make further nominations
from the floor at the time of election. All nominees must give consent
before announcement of their nomination.
Voting shall be by secret ballot and shall be counted
by the Secretary and Chairman of the Nominating Committee at the time of the
election. Tie votes shall be the cause of a new vote to choose between the tied
nominees.
To amend the Constitution or
By-Laws, the proposed amendment must be subscribed to by 25% of the membership.
If the Executive Committee, by a two-thirds vote of the full committee,
recommends its passage, it shall be made available to the general membership for
vote. The proposed amendment shall
be presented to the active
membership at the next two regular Club meetings and the amendment vote shall be
taken at the second of those meetings.
The Executive Committee may,
if agreed upon by 100% of the full Committee, temporarily amend the By-Laws
only. The temporary amendment shall be in effect for not more than two regular
Club meetings. Amendment procedures as outlined above shall be initiated
immediately upon adoption of the temporary amendment.
For passage, the amendment
must receive the affirmative vote of at least four-fifths of all regular members
voting.
Tennessee Valley Woodworkers
are not liable for any accidents that might occur during any of the Club
activities. The Club shall maintain
a Liability Insurance Policy to be managed by the Executive Committee. The primary contact for this policy
shall be the Treasurer.
The
Club shall acquire property at the discretion of the Executive Committee. Such property shall be for the use of
activities sanctioned by the Executive Committee. Control of the property shall be the
responsibility of the President. In
no event shall the Club experience a deficit to acquire property. A list of all Club property shall be
maintained by the Secretary.
At least two officers of the
Club must authorize any expenditure other than budgeted items. In no case shall
any expenditure result in a deficit.
Dues shall
be based on the calendar year and set for each year by the Executive
Committee. Members joining during
the year shall pay dues prorated over the remainder of the year. Members joining between November 1 and
the following January 31 shall pay the full year’s dues. Dues shall be discounted at an amount
set by the Executive Committee for each month thereafter until November 1 of
each year at which time the next full year’s dues shall again be due. The prorated monthly discounted rates
shall be published by the Executive
Committee in
advance of the period in which they are to be in effect. The current dues schedule shall be as
shown in the Appendix to these By-Laws.
Upon the
dissolution of the Club, the Executive Committee, in its sole discretion, shall
settle the Club’s affairs by first discharging all of its debts and disposing of
all of its property. The Executive
Committee shall then distribute any remaining funds to the membership of record
at the time of dissolution. The
method of distribution shall be at the discretion of the Executive
Committee.
Constitution and By-Laws accepted on: Date
___________________
The undersigned verify that the Constitution and
By-Laws
signed on _______________________ have been approved by 4/5
of
the members of the Tennessee Valley
Woodworkers.
Verified by
__________________________________________
President of The Tennessee Valley
Woodworkers
And
_____________________________________________
Secretary
Dues for individual membership shall be
$10.00 per year. Dues for family
memberships shall be $15.00 per family per year. The Executive Committee shall set dues
for associate membership. Dues are
payable November 1 of each year.
Dues for new members shall be adjusted in accordance with the following
table:
MONTH JOINED
INDIVIDUAL
FAMILY
JANUARY
$10.00
$15.00
FEBRUARY
9.00
13.50
MARCH
8.00
12.00
APRIL
7.00
10.50
MAY
6.00
9.00
JUNE
5.00
7.50
JULY
4.00
6.00
AUGUST
3.00
4.50
SEPTEMBER
2.00
3.00
OCTOBER
1.00
1.50
NOVEMBER
$10.00
$15.00
DECEMBER
$10.00
$15.00
Since dues are due in November, the
November and December are dues for the following year.